Business Support Assistant

The Position

We are seeking an enthusiastic, self-motivated, and hardworking individual with exemplary attention to detail to join our Office Team as a Business Support Assistant. This is a varied role working within our busy office in Birmingham. The position reports into the Office Manager. 

The successful candidate will have the following responsibilities:

• Provide professional and welcoming meet-and-greet service, being the first point of contact at the reception and answering both internal and external phone calls
• Handle the bookings of lunches, hotels, taxis and couriers
• Monitor office supplies and equip the office with stationery and catering
• Efficiently respond to resolve any issues relating to facilities, supplies and office equipment
• Oversee the cleaning team ensuring consistent standards are met and raise any changes if required
• Ensure daily post is sent and distributed
• Prepare and post company correspondence and documents
• Accurately e-file company documents, maintain various records and prepare reports
• Support recruitment activities with recruitment agencies, such as booking interviews and feeding back to recruiters
• Responsible for Health and Safety through effective operation of day to day policies and procedures, compliance with tests and reviews. Take on role of Health and Safety officer and report any office related issues any problems that can affect health and safety of the staff
• Basic HR responsibilities, including welcoming new joiners, running office, health and safety tour, issuing access card and supporting any HR engagement activity.
• Company engagement support such as Summer/Christmas parties and other events
• Support colleagues in or manage any other ad hoc office tasks or operational activities

The Career Path

As a Business Support Assistant at Acturis, you will receive structured targets, quarterly feedback and an annual performance review. You will follow a clearly defined career path that recognises personal development and contribution to the company. Acturis gives early opportunity for ownership and responsibility, you will be given early responsibility to take on projects and grow into the role. You will have the autonomy to provide feedback on the process and implement positive improvements.

About You

We are looking for a highly organised, self-starter with experience in a busy office environment. The candidate must thrive when collaborating in a team full of brilliant and motivated people, with diverse interests and backgrounds. Everyone at Acturis shares a common passion for innovation.

Successful applicants will also have the following attributes:

• Strong problem solving skills – the candidate should be a fast learner and eager to expand and deepen their knowledge and capabilities
• Demonstrated self-management skills and ability to deliver to tight deadlines
• Confident, proactive and eager to take on responsibility in order to develop
• Excellent communication skills both written and verbal
• Competent with Word, Excel and Outlook

Application

We are always keen to hear from talented individuals who are eager to kick-start their career in software. If you are curious and have an ability to look at old problems in news ways, then we would love to hear from you. Please click “Apply now” to send your CV. For any general enquires you may email our recruitment team at recruitment@acturis.com